Ahpra provides a Student data matching service to Australian universities wishing to track health graduate outcomes. The student data provided is split into matched and unmatched records and the fees are outlined below.
Universities can provide a list of student numbers to Ahpra, which can then be cross-checked against Ahpra registration numbers. When a student number is matched to a registration number, Ahpra can provide the university with the individual’s registration number, principle place of practice and the date started in the profession. Please note, if a student number is incomplete or incorrect, no registration number will be provided back.
If a student number does not match Ahpra records but the student is a recent graduate of the university requesting the data, Ahpra can provide the graduate’s name and registration number to allow the university to match the data manually. Ahpra cannot provide a student number to a university (unless already provided by the university to Ahpra).
Please note, universities must enter into a standard legal contract with Ahpra to receive such data. Due to privacy obligations, Ahpra is only permitted to provide registration data to the university linked to the student number. Student data available through this service dates from December 2019 onwards.
Upon request, Ahpra’s Student data matching service can provide the following register data:
Location declared by the practitioner as the address at which they mostly practise the profession. If the practitioner is not practising, or not practising mostly at one address, then the practitioner’s principal place of residence is used instead.
If the location of the principal place of practice is in Australia, the following information is displayed on the registers of practitioners:
If the location is outside Australia, the following information is displayed on the registers of practitioners:
The total data fee will vary based on the services and fields of data selected.
Fees will be higher for complex requests or if there is a high volume of professions/students. If historical data is requested, Ahpra will determine a fee based upon availability of data, the complexity of the request and time involved in fulfilling the request.
Requests for data and/or information that fall outside of Ahpra’s obligations under the Health Practitioner Regulation National Law are considered on a discretionary basis. Customers are asked to provide as much advance notice as possible if working to a deadline. Ahpra will provide an estimated timeframe before proceeding with a request.
Once a Data Use Agreement is entered into and the relevant fee paid, the requested information will normally be provided within 10 working days.
Ahpra will transfer the information in excel format via a secure mechanism. Customers will need to download a program such as Filezilla to receive an SFTP (Secure File Transfer Protocol) file. For details, please contact us at email@example.com.