Australian Health Practitioner Regulation Agency - National Register extract or copy
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National Register extract or copy

Ahpra keeps a list of every health practitioner who is registered to practise in Australia across 15 professions. The list is called the ‘Register of practitioners’. A request can be made for an extract from one or more registers of practitioners and the process to do so is outlined below. Extracts of a national register can be requested from December 2019 onwards, and are charged per extract per board. The data is provided in an Excel file, which is transferred to the customer via secure file transfer protocol (SFTP). To receive an extract or copy, customers must enter into a data agreement with Ahpra and pay the associated fees. 

Ahpra applies a high level of scrutiny when assessing requests for copies of the national Register of practitioners, to remain compliant with our obligations under the National Law. 

Extract requests

  • A request for an extract provides a selected portion of the data available from a professions register of practitioners and should be limited to the information required for your purpose. For example a request for registration records relating to a particular state or territory based on the Principle Place of Practice (PPP).
  • An extract is substantially and materially less than a full copy of the national Register of practitioners for a particular profession.

Copy requests

  • A copy of the national Register of practitioners will include every registration record published to the Register for a particular profession, across all states and territories. 
  • Under the National Law, Ahpra may only provide a copy of a register if it is in the public interest to do so. If you are requesting a copy of the Register for one or more professions, your application will be reviewed to determine if it is in the public interest. If it is found to be in the public interest, the register(s) copies will be provided upon payment of the associated fee. 

Please note: A copy of the register cannot be shared with another organisation or used for any other purpose than that for which it is requested.

There are fewer restrictions on the use of extracts of the Register and this information may be shared with other organisations, subject to the conditions of the data agreement between Ahpra and the customer.

Fees

For both extracts and copies, a fee of $2000 per board per point in time applies.

Fields of data available

Please refer to the Terms in the Register page, or the Glossary.

FAQs

The Register of practitioners does not include contact or sensitive information (such as mailing addresses or email addresses) and we are unable to provide you with this information. Please see Requests to contact registered health practitioners for more information and exceptions on where we may be able to assist you. 

When you (or your organisation) enter into a Data Use Agreement with Ahpra and the associated fee is paid, we aim to provide you the data within 5 business days for standard requests.

Ahpra will transfer the information in Excel format via a secure mechanism. You will need to download a program to receive an SFTP (Secure File Transfer Protocol) file, such as Filezilla. For details, please contact us at [email protected].

1. Consider the level of data you need and how you intend to use it

Please ensure you have read the information and understand the information on this page. Ahpra applies a high level of scrutiny to requests for copies and extracts of the Register of practitioners, to meet our obligations under the National Law. Prior to making a request, you may want to consider: 

  • How can I fulfill my intended purpose with the minimum fields of data selected?
  • Can my request be limited to certain jurisdictions or states?

If you have any queries, please don’t hesitate to contact us via [email protected]

2. Complete an application form 

If you are ready to make an application for an extract or copy of a National Public Register, please contact us via [email protected] and we will provide you with an enquiry form.

3. Review 

We will review your application. This can take up to two weeks, and in some cases, we may request further information from you if necessary.

3. Commercial contract 

If your application is approved, we will send you a commercial contract to sign and return to us via DocuSign.

4. Payment of fee

An invoice for the data will be issued. Data will only be released upon payment of the fee.

5. Secure transfer of data

Data is transferred via Secure File Transfer Protocol (SFTP). You will be issued an account and login to access the data.

 
 
 
Page reviewed 14/06/2023